Procedure and Risk Assessments
for Indoor Volleyball Training and Matches During COVID- 19 Controls – OXFORD
VOLLEYBALL CLUB (OVC)
- Introduction
- General Activities
- Participation
- Self-isolation
- Travel to training and matches
- Hand washing
- Changing rooms and showers
- NHS Test and Trace
- Avoiding close contact
- Public relations
- Risk assessment including training and match day controls
1. Introduction
Clubs and event
organisers must only return to play 6v6 Indoor volleyball when they have the
appropriate measures in place as stipulated by Volleyball England and Government guidance.
In order for 6v6 Indoor volleyball to resume during the current COVID conditions, we have considered the risks and controls required to be able to resume in a manner that mitigates the risks associated with the virus.
All volleyball clubs must develop a written COVID-19 plan and risk assessment prior to activity. Preparation must include those in charge of the session taking part in specific training, as necessary, and participants being asked to consider if their underlying health, may caution against participation.
As a Volleyball England affiliated Club, OVC will ensure that
the guidelines & recommendations are setup & adhered to. This document
outlines the specific risk assessment & policies put in place specifically
by OVC.
The OVC COVID-19 officer is Ghislain Liard, ghislain.liard@gmail.com
2.
General
Activities
Under UK Government Guidance, the following risk need to be considered when planning for a resumption of volleyball activities.
·
Droplet transmission: The risk associated with each action in an activity based on
duration and proximity of participants. By using the framework, volleyball
clubs or event organisers can determine the risk of actions in their matchplay
environment – anything, for example, player contact, close proximity to each
other and ball contact – which will then determine the overall level of risk of
taking part in volleyball.
·
Fomite transmission: The risk associated with
the handling and transfer of equipment in volleyball including net posts,
balls, scoresheets, pens etc.
· Population: The number of participants likely to take part in the proposed activity, be it training or matches, plus known risk factors of participants with underlying health conditions or high risk groups, who wish to participate.
Organisers should ensure
that sessions comply with Volleyball England’s safeguarding policies and
procedures and conduct a thorough risk assessment which should be included as
part of the action plan. Particular consideration needs to be given to children
and young people under the age of 18 and vulnerable adults who may be less able
to understand or maintain social distancing discipline. A generic example of a
risk assessment is included with this document, but it should be made specific
to your club and carried out in consultation with the sports centre(s) clubs
will be using for training and matches.
Risk assessments should be completed in line with guidance from the Health and Safety
Executive (HSE).
3.
Participation
Numbers for training sessions and match days should be kept to a
maximum of 30 people. This includes players, bench personnel, a scorer and
match officials
o
NOTE: OVC committee recommends sessions of no more than 20 players
Spectators should remain socially distanced at all times and
refrain from all contact with the ball e.g. returning it to the field of play.
Spectator groups must be restricted to discrete six person gathering limits and
spread out, in line with wider UK Government guidance..
o NOTE: OVC will prevent
spectators from attending at a session (training or match). Priority will be
given to players & the Governement & venue guidelines regarding indoor
gathering will be respected (currently no more than 30 people at all times)
No line judges will be required until further notice.
Referees will use electronic or hand pressured handheld whistles
until further notice and not
whistle with their fingers or use a mouth whistle.
Balls will be cleaned with sanitiser after every set or every 30 minutes during training sessions or match day warm up (or other period considered reasonable based on the number of balls used during training/warmups).
4. Self-Isolation
Anyone who meets one of the
following criteria must not attend training sessions or matches either as an
athlete, coach or support teams including family members.
Has a high temperature, a new persistent cough and a loss of smell
or taste. Follow the guidance on self-isolation.
Is aware of having been in contact with a confirmed case in the
last 14 days. Participant may attend the session if they have performed a test
(negative result) since being in contact with a confirmed case.
Is a vulnerable person
o By virtue of their age
o Underlying health conditions
o Clinical condition or are
pregnant.
o Is living with someone in
self-isolation or a vulnerable person.
o Been told to self-isolate by
the NHS Track and Trace teams.
4.1 Procedure should a member of the volleyball
club group become ill while attending training sessions or matches:
If a member of the training or match day group develops a high temperature, a persistent cough or loses the sense of taste or smell while participating, they must also:
Ensure head coach is informed
Avoid touching anything
Cough or sneeze into a tissue and put in a bin, or if they do not
have tissues, cough and sneeze into crook of their elbow.
They must then follow the guidance on self-isolation and not return to training
until their period of self-isolation has been completed.
5.
Travel to Training,
tournaments and matches:
Players and team personnel should follow government guidelines for
travel to and from venues
6. Hand Washing
· Regular
hand washing or sanitising should be carried out before, during and after all training
sessions – Every 30 mnutes
NOTE:
OVC will provide sanitising equipment for sessions
organised by OVC
7.
Changing Rooms and Showers
· Players
should arrive changed and shower at home. Use of changing and shower will not
be permitted for the moment. Exception will be made for toilets.
· Equipment
will be kept directly in the venue. Participants will be asked to maintain
social distancing for their equipment as well
· NOTE: Exceptions may be made where safety and safeguarding measures require their use, e.g. supporting disability athletes, a child needs a change of clothing etc.
· Social distancing protocols should be maintained when possible. Players
and coaches should keep 2m metres apart where practicable to do so.
8. NHS Track and Trace
· Clubs
should assist this service by keeping a temporary record of your participants
for 21 days, in a way that is manageable for your club, and assist NHS Test and
Trace with requests for that data if needed.
o
NOTE:
OVC will keep the names of all participants for at least 21 days
9. Avoiding Close Contact
There will be situations where it is clearly not possible or safe for people to distance themselves from each other by two metres. We must adopt a practical approach but ensure everyone’s health is the primary consideration.
10. Public Relations
- Players and coaches to have copy of Risk Assessment and council
agreement with them during sessions.
- Agree these procedures with the Sports Centre Management/local
authorities
|
LOW RISK (Score 1-6) |
Acceptable |
|
MEDIUM RISK (Score 8-10) |
Task should only proceed with control measures |
|
HIGH RISK (Score 12-25) |
Task must not proceed. Evaluate and reduce risk. |
|
Risk Rating = Likelihood (L) x Severity (S) |
HAZARD SEVERITY (S) |
||||||
|
1 |
2 |
3 |
4 |
5 |
|||
|
Negligible No absence from work |
Slight Minor injury/illness |
Moderate Injury or illness absence from work |
High Single person suffering serious injury or illness &
long-term absence from work |
Very High Multiple persons suffering serious injury or illness
& long-term absence from work |
|||
|
LIKLIHOOD (L) |
1 |
Very
Unlikely |
LOW |
LOW |
LOW |
LOW |
LOW |
|
2 |
Unlikely
|
LOW |
LOW |
LOW |
MEDIUM |
MEDIUM |
|
|
3 |
Possible
|
LOW |
LOW |
MEDIUM |
HIGH |
HIGH |
|
|
4 |
Likely |
LOW |
MEDIUM |
HIGH |
HIGH |
HIGH |
|
|
5 |
Very
likely |
LOW |
MEDIUM |
HIGH |
HIGH |
HIGH |
|
|
PERSONS AFFECTED e.g. Members of the
Public, Workforce etc. |
RISK |
CONTROL MEASURES |
RESIDUAL RISK |
|||||
|
L |
S |
R |
L |
S |
R |
|||
|
Training Facilities and Equipment Transfer of virus via equipment used
in session. Transfer of virus within the location |
Employees at venue Coaches Athletes Public |
3 |
4 |
12 |
|
2 |
3 |
6 |
|
HAZARD |
PERSONS AFFECTED e.g. Members of the Public, Workforce etc. |
RISK |
CONTROL MEASURES |
RESIDUAL RISK |
||||
|
L |
S |
R |
L |
S |
R |
|||
|
Transfer
of virus as a result of increased interaction between athletes, coaches and
staff, and even public |
Athletes,
Coaches and Wider Staff |
3 |
4 |
12 |
·
Athletes and coaches should keep their belongings at least two metres
apart.
·
Staggered start & finish to prevent overlap of session
participants in the same venue |
2 |
3 |
6 |
|
Sport Specific
Activity Defining Specific
Incidents in Indoor Volleyball It is a fair
statement to say that Indoor Volleyball is NOT a contact sport, and that the
close-contact exposure risk is low. The main incidences where contact may
occur and result in intrusion into the two metre social distance radius: 1. Blockers and hitter
being in close vicinity to of one another alas on opposite sides of a net,
occasionally brushing hands (e.g. jousting) 2. Colliding or making
contact with one's partner on the same side of the net e.g. chasing a ball in
defence, going for the same ball in serve receive. 3. During some drills,
players may find themselves within two metres of another athlete’s e.g.
passing and setting drills, where one person acts as a target and can find
another athlete close to them due to an errant pass. 4. Players making
contact in breaks of play to slap hands with partner or opponents. The risks
associated with points 3 and 4 can be easily controlled by avoiding these
drills (on point 3, targets can simply adjust to make sure they don't come
into contact should this occur). The likelihood of incident occurring is very
low even at the elite level, sometimes not occurring at all across the course
of a training session, and would fall into what government advice deems as
appropriate to break the two metre social distance boundary. However, incident
one is likely to occur frequently in a game situation with a blocker and a
hitter. Whilst this may be frequent, this does not involve any direct contact
and does not occur for extended durations of anymore than one to two seconds.
If athletes follow the above personal hygiene guidelines during water breaks
and before and after sessions, the this should be able to be performed safely
and fall into what government advice deems as appropriate to break the two
metre social distance boundary. This makes
Volleyball a low risk sport in general in terms of resuming group training.
Taking into account the above. |
Athletes Coaches |
3 |
4 |
12 |
|
2 |
3 |
6 |
|
All indoor volleyball matches |
Athletes Coaches Officials Spectators Other sports centre users |
3 |
4 |
12 |
|
2 |
3 |
6 |
ALL COACHES AND ATHLETES MUST READ AND COMPLY WITH THIS RISK ASSESSMENT.
APPENDIX 1 – VENUE SPECIFIC – OXFORD HIGH SCHOOL – Q&A
- How the let checks the health status of their customers >> The checking of the health of our members remains their own responsibility. They are advised to follow the Government guidelines about self-isolation & testing when feeling symptoms. Our COVID Officers will also be aware on monitoring these symptoms during each sessions.
- How the let records which customers attends each of their sessions, and the process for notifying the school in the event that any of them subsequently test positive for Covid-19 (temporary records of customers should be kept for 21 days) > We will maintain a specific log that will be filled up at each sessions under responsibility of session COVID Officer
- How the let will discourage spectators and non-participating children in indoor facilities > We will strongly discourage non-participants to stay during the session
- How the let will ensure social distancing, regular handwashing / hand sanitisation, and if indoors good ventilation during the let > We will perform regular hand sanitising during the session. We will ensure that the players do not bring a lot of equipment & do not share any of their belongings (including refreshments). We will also clean our balls every 30 minutes.
- When and where the lets customers will enter the school site / buildings> A specific timetable for entry & exit for each session will be developed. We will make sure that there is no overlap & that the rule of maximum 30 people indoor is respected.
- Any facilities / equipment that will not be available, eg if it is not possible to clean effectively between use by different groups > N/A
- Where relevant, use of changing rooms (NB the lets customers and staff should be encouraged to change and shower at home wherever possible) > We will ask our members to come already wearing their kit & to not use the changing rooms and/or showers.
- Any overlap with school staff / other lets> A specific timetable for entry & exit for each session will be developed. We will make sure that there is no overlap & that the rule of maximum 30 people indoor is respected.
- Responsibilities for monitoring to ensure controls identified in the
risk assessment are being complied with > This will be done by the COVID
Officer of the session. OVC will keep their names & make sure they are
fully aware of all the requirements - including yours.
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